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College Archives: College Administration & Offices

Office of the Registrar Records, 1911-2011

Collection Summary

Office of the Registrar Records, 1869-2011

Collection Number: CA-01002
Collection Size: 17.4 cubic feet + 5 oversized ledgers

Access & Arrangement

The Office of the Registrar records are open to all users and available in the reading room of the SUNY Potsdam College Archives & Special Collections. The collection is currently minimally processed, and divided into three series

  1. Operations
  2. Schedules
  3. Student Records

Series 3, Student Records is restricted to the general public, and permission must be received from the College Archivist in order to access the materials. The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply. Questions concerning rights should be addressed to the College Archivist.

Institutional History

The Office of the Registrar is responsible for the management of the college’s academic records.

Scope and Content

The bulk of the collection consists of student records dating from 1869 through 2006 (records are restricted). Additional materials include class schedules, correspondence, memos, and reports. The bulk of the correspondence, memos, and reports were created in the 1940s, and give insight into the day-to-day operations of the Office of the Registrar for that time.

Container Listing

Series 1. Operations
Box Folder Description Dates
1 1 College Registrar Vacancy Announcement, 1993
  2-6 Correspondence, 1944-1948
  7 Faculty Class Size Lists, 1946
  8 Honor Roll Lists, 1942
  9 Quality Credit System Memo, 1993
  10 Registration Information, 1945-1992
  11 Student Enrollment Memos, 1993
  12 Student Retention, 1978, 1986-1988
  13 Summer Session Information, 1947
Series 2. Schedules
Box Folder Description Dates
1 14-17 Class Schedules, 1943-1961
2   Class Schedules, 1962-1989
3   Class Schedules, 1990-2004
4 1 Exam Schedules, 1975-1982
  2 Summer Session Schedules, 1947-2009
  3 Winterim Schedules, 1997-2011
Series 3. Student Records (RESTRICTED),
Box Description Dates
Ledger Record of Attendance, 1878-1906
Ledger Record of Students, 1869-1896
Ledger Records of Students (2), 1896-1909
Ledger Record of Scholarship, 1878-1890
Ledger Record of Scholarship (2), 1890-1912
File Cabinet Short Cards, circa 1911-1959
5 Short Cards (Microfilm), circa 1911-1959
5 Student Records, “Aab” – “Palmieri” (Microfilm), 1950-1992
6 Student Records, “Palmiero – “Zygmunt” (Microfilm), 1950-1992
6 Student Grade Sheets (Microfilm), 1979-1988
7 Student Grade Sheets (Microfilm), 1989-1999
8 Student Grade Sheets (Microfilm), 2000-2002
8 Grade Change Sheets (Microfilm), 1992-2006


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